{"id":212706,"date":"2010-01-22T12:30:35","date_gmt":"2010-01-22T17:30:35","guid":{"rendered":"http:\/\/theappleblog.com\/?p=38833"},"modified":"2010-01-22T12:30:35","modified_gmt":"2010-01-22T17:30:35","slug":"the-smart-mac-address-book-mail","status":"publish","type":"post","link":"https:\/\/mereja.media\/index\/212706","title":{"rendered":"The Smart Mac: Address Book & Mail"},"content":{"rendered":"
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\"\"<\/p>\n

Apple\u2019s original implementation of \u201csmart\u201d file management isn\u2019t just limited to the Finder, and in fact, you\u2019ve probably seen it more often in other applications like Address Book and Mail.<\/p>\n

Here are some ideas of how you can harness the power of these two applications using the same idea as Smart Folders<\/a>.<\/p>\n

Smart Groups<\/h3>\n

Address Book provides support for smart groups which allow for dynamic content, just like a smart folder. As new content is added that meet your guidelines, the group will automatically update.<\/p>\n

Creating a Smart Group is as simple as going to File and selecting \u201cNew Smart Group…\u201d or by clicking the plus icon (+) in the lower left corner of the Address Book window. Then give your group a name and set of criteria. As you add your second criterion, you\u2019ll have the choice for your group to consist of any of your rules or all of your rules.<\/p>\n

Here\u2019s some ideas for useful smart groups. <\/span><\/p>\n

Upcoming Birthdays<\/strong><\/p>\n

Interested in who might have a birthday this month? Set the birthday criterion to include entries that occur within the next month. (This will include all birthdays within a month of the current date or when you click to view the group.)<\/p>\n

\"Upcoming<\/p>\n

Missing Email Addresses<\/strong><\/p>\n

To see a list of people who you do not have an email address for, set the email criterion to include entries that are not set.<\/p>\n

\"Missing<\/p>\n

My Coworkers<\/strong><\/p>\n

Most companies offer their employees an email address that uses the corporate domain. If you created a smart group for \u201cemail\u201d that contains \u201cyourdomain.com\u201d then you will have a group that is always updated with all of your coworkers. An extra bonus, these Smart Groups also show up and autocomplete in Mail.<\/p>\n

\"My<\/p>\n

Or Anything You Want<\/strong><\/p>\n

Since the Address Book allows for a \u201cnotes\u201d section on each card, you can use this region to \u201ctag\u201d cards and then use a smart group to show results based on that information. (You could also repurpose one of the other standard fields for this use.) For example, throwing the word \u201cfamily\u201d into the appropriate contacts\u2019 card would allow for you to create a smart group that just showed your family members.<\/p>\n

Currently, Smart Groups cannot be synced to iPods or iPhones. While they also cannot be synced through MobileMe to me.com or Windows computers, they can still sync through MobileMe to other Macs.<\/p>\n

\"\"Smart Mailboxes<\/h3>\n

Mail has its own flavor of smart file management too with the implementation of smart mailboxes. To create one, use the Mailbox menu or the plus (+) icon in the lower left of the message viewer and select \u201cNew Smart Mailbox.\u201d<\/p>\n

Give your smart mailbox a name and choose the appropriate criteria for your mailbox. With the ability to create criteria based on recipient, subject, mailbox, date, message, attachment and more, you can create some pretty powerful mailboxes to help organize your workflow. Here\u2019s a few suggestions.<\/p>\n

Recently Viewed<\/strong><\/p>\n

Most people process tons of email on a daily basis and frequently people have multiple email addresses for different purposes. With all of these messages, is there an easy way to find that email you were looking at last night?<\/p>\n

Sure! Create a new smart mailbox and select \u201cdate last viewed\u201d and choose \u201cis in the last\u201d and specify a number of days.<\/p>\n

\"Recently<\/p>\n

Recently Sent<\/strong><\/p>\n

If I wanted to quickly find an email that I had sent recently, I could create a Smart Group that showed me messages in the mailbox \u201cSent\u201d that were \u201cdate received\u201d in the past 2 days. Also make sure you tick the \u201cInclude messages from Sent\u201d checkbox.<\/p>\n

\"Recently<\/p>\n

Emails from My Family<\/strong><\/p>\n

Remember the family smart group we made in our Address Book earlier? We can create a smart mailbox to show us all the messages from those family members.<\/p>\n

Select \u201cSender is Member of Group\u201d and then choose the appropriate group from the drop down menu.<\/p>\n

Similar to Smart Groups, Smart Mailboxes do not sync to iPods or iPhones nor to me.com or Windows computers through MobileMe. They will only sync via MobileMe to other Macs.<\/p>\n

Do you use Smart Groups or Smart Mailboxes? Have any tips you\u2019d like to share? Share them in the comments.<\/p>\n

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<\/p>\n","protected":false},"excerpt":{"rendered":"

Apple\u2019s original implementation of \u201csmart\u201d file management isn\u2019t just limited to the Finder, and in fact, you\u2019ve probably seen it more often in other applications like Address Book and Mail. Here are some ideas of how you can harness the power of these two applications using the same idea as Smart Folders. Smart Groups Address […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[],"class_list":["post-212706","post","type-post","status-publish","format-standard","hentry","category-news"],"_links":{"self":[{"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/posts\/212706","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/comments?post=212706"}],"version-history":[{"count":0,"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/posts\/212706\/revisions"}],"wp:attachment":[{"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/media?parent=212706"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/categories?post=212706"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mereja.media\/index\/wp-json\/wp\/v2\/tags?post=212706"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}